Listed below are the rules and regulations that all exhibitors must adhere to - Please review them.
Age Restriction:
No one under the age of 18 is permitted in the exhibit hall at any time.
Attendee Lists:
ASCA does not ever share e-mail attendee or member lists with third-party organizations. If you get solicited, it is fraudulent. If you are a Gold, Platinum or Diamond sponsor, you will receive a post-conference attendee list for all attendees who "opted-in".
Audio Visual (Projection AV)
Information regarding purchasing AV equipment such as monitors, laptops, etc. will be available in April.
Conference App:
The Conference App will be available in June
Search for “ASCA Conferences” in the App or Android store
Enter the email address that is associated with your registration badge
You will then receive a code via email to set your password and begin using the app. If the code does not appear in your email, please check your spam folder
Visit the Mobile App Questions kiosk at the Long Beach Convention Center near Registration if you are still having issues when you arrive in Long Beach. Please update your app right before the Conference to ensure you have the latest version with all the enhancements.
Conference Location:
Long Beach Convention Center 300 East Ocean Boulevard, Long Beach, CA 90802
Conference Website:
https://ascaconferences.org/2025/
Dress Code:
Please represent yourself and your team in either business professional or business casual attire. During setup: jeans, t-shirts and sneakers are acceptable. No flip-flops at any time.
Driving to the Conference:
Parking: https://www.lbentertainmentcenter.com/visit/directions-parking/
Exhibit Booth Unloading: Directions will be included in the Exhibitor Kit.
Evening Events:
Welcome Reception sponsored by Military Sealift Friday July 11
Opening Night Party TBD Saturday July 12
NABTU Trades Reception - Sunday July 13 5:30pm - 7:00pm – Location TBD.
Join representatives from North America's Building Trades Unions (NABTU) for an evening reception. Mix, mingle and chat with representatives from various building trades
Exhibitor Kit:
Exhibitor Kit will be sent in April.
The General Services Contractor (Show Decorator) is The Expo Group. Exhibitor Kit access will be sent to you by The Expo Group in April.Included within the Exhibitor Kit will be information on the following:
Shipping – where, when and how to ship your exhibit booth materials
Electrical – information on how to order electricity for your exhibit space; we recommend bringing/purchasing your own electrical extension cord
AV – optional services (i.e. monitors) and equipment to purchase
Internet – optional services
Booth Catering – optional food items to purchase for your booth to hand out
Lead Retrieval – ability to scan attendee badges as they stop by your booth
Carpet/Flooring Options – carpeting packages - Floor covering is mandatory
Furniture – optional furniture to purchase to enhance your exhibit space
Rental Exhibits – optional exhibitor pre-packaged booths
If you did not receive your Exhibitor Kit or have Questions, please contact The Expo Group directly at:
972.580.9000 or [email protected]
Exhibitor Lounge:
There will be an exclusive lounge stocked with snacks throughout the conference for exhibitors only. Location in the Exhibit Hall is TBD.
Exhibitor Registration: (Name Badges)
Exhibitor Registration will open in April.
Every individual must be registered to receive a name badge for access to the Exhibit Hall. Name badges are not transferrable. You must have a name badge to enter the Exhibit Hall at all times – including setup and teardown. You may register your team at any time until July 1.
You will receive 2 exhibitor registrations for each 10x10 space you have.
You may register additional exhibitors for $249 online.
You may register full conference exhibitors (attend sessions + earn CEU credits) for $449 online.
You may add the Opening Night Party for $20.
NOTE: if you are also a Full Conference attendee, please make sure you have an "Exhibitor Ribbon" on your badge to access the Exhibit Hall during setup.
Questions on Registering Online should be directed to eShow at:
Phone: (847) 620-4498; Toll-Free: (888) 505-1292 Email: [email protected]
Exhibitor Schedule: (Tentative)
Friday July 11
8:00 a.m.–7:00 p.m. Move In
5:00pm–7:00 p.m. (TBD) Reception sponsored by Military Sealift
Saturday July 12
8:00–10:00 a.m. Move In
All Exhibit Booths MUST BE setup prior to 10 a.m. Saturday; No Exceptions, so please plan your travel accordingly
12:00–4:00 p.m. Exhibit Hall Open
12:00–1:30 p.m. Lunch in the Exhibit Hall
3:00–3:45 p.m. Break in the Exhibit Hall
7:00–10:00 p.m. Opening Night Party TBD
Sunday July 13
10:00 a.m.–4:00 p.m. Exhibit Hall Open
10:00–11:00 a.m. Break in the Exhibit Hall
12:00–1:30 p.m. Lunch in the Exhibit Hall
2:30–3:30 p.m. Break in the Exhibit Hall
5:00–6:30 p.m. Trades Reception sponsored by NABTU
Monday July 14
9:00 a.m.–2:00 p.m. Exhibit Hall Open
11:30 a.m.–1:30 p.m. Lunch in the Exhibit Hall
2:00–6:00 p.m. Move Out
You CANNOT take your exhibit booth down prior to 2:00 p.m. on Monday July 14 – NO EXCEPTIONS. If you do, you will be charged a fee equal to the cost of your exhibit space.
Floor Covering:
Floor Covering is MANDATORY. You can purchase carpet/padding through The Expo Group (exhibitor kit) or via Home Depot, Lowes or Amazon, which all have rubberized flooring available. Example: https://www.homedepot.com/s/rubber%2520floor%2520tiles?NCNI-5. Your floor covering MUST cover your entire exhibit space. If you utilize your own floor covering and it is not compliant or cover your entire space, The Expo Group will provide you with carpeting at their cost.
Lead Retrieval:
Information: Will be sent in April
Purchase Link: TBD
eShow will be providing a Lead Retrieval App you can access on your mobile phone or tablet. All registration information including email addresses will be provided for each attendee’s badge that you scan.
Mobile App Cost: $279 by 6/13/2025 - $329 after that date
eShow contact: [email protected] or 847-620-4499
Lodging:
Hotels will become available February 3
https://ascaconferences.org/2025/hotels-and-location
ASCA does not utilize third parties to book hotel rooms. You must contact the hotel directly via our conference website. No one from ASCA will call you. If you get solicited, it is fraudulent.
Check back often as hotel availability is constantly being updated.
Luggage Storage:
Luggage storage will be available on Saturday, July 12 and Tuesday, July 15.
Meals:
As an exhibitor, you will be provided with lunch and snacks each day and be permitted to eat lunch prior to attendees arriving in the exhibit hall. There will also be an exhibitor exclusive lounge located in the rear of the exhibit hall.
Pets:
Under no circumstance will any pet(s) be allowed in the Convention Center without prior written approval from ASCA.
Shipping:
Shipping information will be provided in the Exhibitor Kit. You will only be permitted to hand carry items into the Exhibit Hall. All large items must be shipped through the Expo Group. If you decide to ship your items utilizing another carrier such as FedEx, UPS, USPS, etc., you will be responsible for coordinating that shipment and may have to pick it up/drop it off at the carrier’s location.
Shipping Questions: 972.580.9000 or [email protected]
Shuttle Buses:
Shuttles will be provided from hotels that are not within walking distance.
Terms and Conditions:
All exhibitors must adhere to the terms and conditions as listed here: https://www.schoolcounselor.org/About-ASCA/Advertise-Exhibit
Webinar:
Exhibitor Webinar: TBD in May
Website Listing:
Each exhibitor is entitled to a ~50-word description that will be located on both the conference website and Conference App. Please send your description to Brian Levy ([email protected]). The deadline for submission is July 1 – No exceptions!
WiFi:
ASCA will be providing free WiFi throughout the Long Beach Convention Center. We have been advised that you should not need to purchase additional services. However, please note that ASCA cannot guarantee coverage.
Onsite Contacts:
Brian Levy, (571) 329-4358 mobile